Expo Trade Pass
Super Early Bird Discount: $249
Full price: $599
Strictly for enterprise end-users of AI technologies and emerging technology providers looking to attend The AI Summit for meeting technology partners.
Access to the Exhibition, Demo Stage, and Workshops – eligible trade visitors only
Super Early Bird Discount: $450
Full price: $750
Full access to the Conference Sessions, Exhibition, Demo Stage, and Workshops- apply below
These terms and conditions apply between the person, firm, company or other entity specified on your booking form (“you” or “your”) and Futurum Media, a company registered under number 09813559 whose registered address is 5 Howick Place, London SW1P 1WG, United Kingdom for delegate registrations for the event specified on your invoice (“Event”). Please read them carefully as they contain important information. By submitting your registration to attend the Event (“your registration”) you agree to be bound by these terms to the exclusion of all other terms. If you do not agree to be bound by these terms Futurum Media will be unable to accept your registration.
- Your registration is an offer from Futurum Media to attend an Event which is subject to Futurum Media’s review. A binding contract between Futurum Media and you will only be formed when written confirmation of acceptance (“Confirmation” or “Confirmed”) is sent by Futurum Media to you (whether or not it is received) using the contact details you provided at the time of registration. Your registration will be deemed to be accepted unless Futurum Media notify you otherwise. Futurum Media reserve the right in its sole discretion to refuse to accept your registration. Futurum Media reserves the right to cancel and refund any ticket, passes are non-transferable. Please note that our Events are trade-only, business shows; students, soliciting businesses and the general public will not be admitted and any ticket purchase will be cancelled and refunded.
- You will pay Futurum Media the fees specified in your booking form for the Event (“your fees”). Payment of your fees must be received in full and in cleared funds by Futurum Media from you in accordance with Futurum Media’s payment terms from time to time in force but in any event not later than 48 hours before the Event. If payment of your fees in full is not received before the Event, Futurum Media may (at its sole discretion) either require such payment as a condition of your entry to the Event or refuse you entry to the Event. No refunds of any proportion of your fees already paid (if any) will be made and any balance of your fees will remain due and payable where entry to an Event is refused under this Condition 2
- All discounts can only be applied at the time of registration and discounts cannot be combined. All discounts are subject to Futurum Media’s approval. Discounts for group registrations are only valid for the number of delegates specified on your booking form. If the number of delegates that actually attends the Events is (for any reason) less than the number specified in your booking form, then Futurum Media may (at its sole discretion) change the fees charged to reflect the number of delegates that actually attend the Event in line with Futurum Media’s published prices then in force. Any additional sums payable to us as a result shall be paid in line with Condition 2.
- Prices for each Event are correct at the time of publication. Futurum Media reserves the right to change the prices at any time but changes will not affect registrations which have already been confirmed by Futurum Media. The applicable sales tax of the country where the event is taking place is also subject to change and you will be charged the applicable sales tax at the time you make your booking.
- It is the intent of the parties that Futurum Media will receive payment of your fees net of all applicable taxes, including without limitation, sales, VAT, service or withholding taxes (“Taxes”), all of which shall be paid solely by you. If and to the extent that any Taxes are levied upon, or found to be applicable to, the whole or any portion of the payment of your fees, the amount of such payment shall be increased by an amount necessary to compensate for the Taxes (including any amount necessary to “gross up” for Taxes levied on the increase itself).
- You may cancel your registration in accordance with this Condition 6. You will receive a refund of your fees paid to Futurum Media (if any): (i) if you cancel your registration up to 60 working days before the Event commences, subject to an administration charge equivalent to 10% of the total amount of your fees plus VAT. Futurum Media regrets that the full amount of your fee remains payable in the event that your cancellation is within 60 working days of the Event date or if you fail to attend the Event. If a cancellation changes the entitlement to a multi-registration discount, the lowest value registration will be cancelled first. No cancellations are accepted once any part of a single or multi registration party has accessed the pre-event networking or partnering facilities. All cancellations must be sent by email to firstname.lastname@example.org for the attention of Customer Services, and must be received by Futurum Media. Verbal cancellations will not be accepted. You acknowledge that the refund of your fees in accordance with Condition 6 is your sole remedy in respect of any cancellation of your registration by you and all other liability is expressly excluded.
- Substitutions with employees from your organisation are welcome at any time but in all other respects delegate registrations are issued for your personal use only and cannot be shared with any person during the Event. You may not purchase registrations as agent for any third party or sell or otherwise transfer your registration to others, or exploit the registration commercially or non-commercially in any way.
- Futurum Media may (at its sole discretion) change the format, speakers, participants, content, venue location and programme or any other aspect of the Event at any time and for any reason, whether or not due to a Force Majeure Event, in each case without liability.
- Futurum Media may (at its sole discretion) change the date or cancel an Event at any time for any reason. Where Futurum Media changes the date or cancels the Event for any reason except due to a Force Majeure Event (in which case the terms of Condition 10 shall apply) Futurum Media shall offer you the option of attending any rearranged Event that Futurum Media chooses to organise (acting in its sole discretion). If you promptly notify Futurum Media in writing before the date of the Event that you do not wish to attend the rearranged Event or if Futurum Media elects not to rearrange the Event then you will (as your sole remedy) be entitled, at your discretion, to receive either a credit note or a refund in respect of your fees received by Futurum Media.
- Where a Force Majeure Event has or may have (in Futurum Media’s sole discretion) an adverse impact on: (i) the ability of Futurum Media to hold the Event at the planned venue or on the planned date; or (ii) the Event generally, then Futurum Media shall be entitled but not obliged(in its sole discretion) to either: (i) provide alternative facilities or venue for the Event; and/or (ii) reschedule the Event. Any charge equivalent of your fees received by Futurum Media shall be applied to any rearranged or rescheduled Event held pursuant to this Condition 10 and you shall not be entitled to object to such rearranged or rescheduled Event or have any right to claim any compensation in respect thereof. If Futurum Media is unable or elects not to rearranged or reschedule the Event pursuant to this Condition 10, then you will (as its sole remedy) be entitled, in your sole discretion, to receive either a refund or credit note in respect of your fees received by Futurum Media in each case less an administration to 25% per cent of the total amount of your fees (which Futurum Media may (in its sole discretion) either deduct from any refund or credit note or invoice the you separately). For the purpose of this Condition 10 “Force Majeure Event” means any event arising that is beyond the reasonable control of Futurum Media including (without limitation) to speaker or participant cancellation or withdrawal, supplier or contractor failure, venue damage or cancellation, health scares, industrial dispute, governmental regulations or action, military action, fire, flood, disaster, civil riot, acts of terrorism or war. These terms and conditions shall apply in respect of any rearranged or rescheduled Event organised by Futurum Media pursuant to this Condition 10.
- To the fullest extent permitted by the applicable law, Futurum Media shall not be liable to you for any loss, delay, damage or other liability incurred resulting from or arising in connection with the cancellation or date change of the Event howsoever arising or any venue change. You acknowledge and agree that the provisions of conditions 9 and 10 set out your sole remedy should the Event date be changed or cancelled and all other liability of Futurum Media is expressly excluded.
- Company may (at its sole discretion) refuse admission to, or eject from the Event, any person in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who in the opinion of Futurum Media represents a security risk, nuisance or annoyance to the running of the Event. You agree to comply with all reasonable instructions issued by Futurum Media or the venue owners at the Event.
- All unauthorised photography and the recording or transmitting of audio or visual material, data or information is expressly prohibited. You consent to filming and sound recording and photography of the Event as a delegate and you consent to the use by Futurum Media of any such recording or photography anywhere in the world for promotional, marketing and other purposes.
- To the fullest extent permitted by the applicable law, Futurum Media excludes: (a) all liability for loss, injury or damage to persons or property at the Event; (b) all indemnities, warranties, representations, terms and conditions (whether express or implied); and (c) any actual or alleged indirect loss or consequential loss howsoever arising suffered by you or any loss of profits, anticipated profits, savings, loss of business revenue, loss of business, loss of opportunity, loss of goodwill, or any other type of economic loss (whether direct or indirect). If Futurum Media is liable to you for any reason, Futurum Media’s total liability to you in relation to the Event (whether under these terms or conditions or otherwise) is limited to the amount of your fees received by Futurum Media.
- If, by reason of any Force Majeure Event, Company is delayed in or prevented from performing any of its obligations under this Agreement, then such delay or non-performance shall not be deemed to be a breach of this Agreement and no loss or damage shall be claimed by you by reason thereof. Futurum Media’s obligations shall be suspended during the period of the delay or non-performance and Futurum Media and you shall each use reasonable endeavours to mitigate the effect of the Force Majeure Event. The provisions of this Condition 16 are subject to the provision of Condition 10.
- Futurum Media reserves the right to amend these terms and conditions from time to time. However, you will be subject to the terms and conditions in force at the time you submit your registration.
- No person other than you and Futurum Media shall have the right to enforce these terms and conditions between us without the prior written agreement of you and Futurum Media.
- Futurum Media reserves the right to apply the next applicable price tier up to and including the final event price in the event of the invoice payment terms being exceeded.
- This Agreement is governed by English law and you submit to the exclusive jurisdiction of the English courts. Nothing in this Condition 20 shall prevent or restrict Futurum Media from pursuing any action against you in any court of competent jurisdiction.